Archive of Regulatory and Reference Documents

Client: UkrSibbank. BNP Paribas Group, Ukraine
Project date: 2009-2010
Users: 6000

Problem

The bank faced a problem managing its regulatory documents – it took an unreasonable amount of time to search for documents, to track their validity and to inform the relevant parties about new regulations.

Solution

We analyzed the situation and suggested a system designed to manage the processes of creating, approving, publishing, searching, accessing and storing the bank’s regulatory documents containing descriptions of products, business processes, regulatory procedures and other auxiliary information related to supporting the sales of products and services.

Results:

  • Created unified electronic document storage
  • Increased convenience and efficiency of processes
  • Ability to approve and update regulatory documents
  • Implemented storage procedures for various versions of internal regulatory documents as part of corporate knowledge base
  • Centralized storage of documents using hierarchical classification
  • Improved interaction with remote business units
  • Reduced time spent locating and accessing necessary documents
  • Reduced risk of failing to observe internal regulatory requirements

Advantages:

  • Useful centralized storage of documents using hierarchical classification
  • Improved interaction between remote business units
  • Reduced time spent locating and accessing necessary documents
  • Reduced risk of failure to observe internal regulatory requirements

 

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